ITU seeks a Junior International Administrative Assistant

by Olalla Cernuda on 19 Jul, 2018 12:26 • Español

The International Triathlon Union is seeking a Junior International Administrative Assistant for its office located in Madrid (Spain). The successful candidate will be responsible for ensuring the efficient and smooth day-to-day operation of the Madrid office and the ITU. The ideal candidate should have excellent oral and written communication skills in English. If you also have previous experience in the sports world, will be a plus. Interested candidates should send their CV and a cover letter before August 31, 2018 to ituhdq@triathlon.org

Responsibilities
• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Provide support to the AFL department
• Support with the accounting system
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors

Requirements
• Excellent written and communication skills in English
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
• Availability to work on weekends if necessary

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